THE MINUTES OF THE MEETING OF THE NEIGHBOURHOOD PLANNING
COMMITTEE HELD ON WEDNESDAY 30TH APRIL 2014 AT 7.00PM
IN THE CIVIC OFFICES ON FEN LANE
Present: Councillor E Rigby (Vice Chairman)
Councillors: K Sampson F W Lee R Little
Mrs Whittaker (SHPC) P Driffill (SHPC)
Also: Louisa Macintosh (NKDC) D Rawson PCSO Sarah Lingard
Mrs S Green – Committee Clerk
Were received from Councillor Dixon, Claire Gilman Abel, Mike Braithwaite & Councillor G
AGREED Proposed by Councillor Sampson, seconded by Councillor Lee
To accept the apologies as listed.
2. DECLARATIONS OF ANY DISCLOSABLE PECUNIARY INTEREST
None at this point.
3. APPROVAL OF MINUTES DATED 2NDAPRIL 2014
AGREED Proposed by Councillor Sampson, seconded by Councillor Driffill
That the minutes as presented be accepted as a true record.
Unanimous of those present on the 2nd April 2014 At this point it was
AGREED Proposed by Councillor Rigby, seconded by Councillor Lee
That Item 7, “Estate Development”, be taken at this point in the meeting.
7. ESTATE DEVELOPMENT – SGT HAMMOND
PCSO Lingard gave a general overview to “Information relating to aspects of new developments,
which from your perspective make them safer and more community friendly areas in which to live and raise families”. The past 6 years have seen much major development increasing the population from 9,000 to 15,000 and as policing numbers have not changed engagement with the communities has been carried out in different ways such as attending local events and through social media. Facilities such as the BMX track and skatepark provide recreation and no alcohol open space areas provide family friendly areas for congregation. With further development planned it is important that facilities are increased in proportion to population. Most developers now design with crime prevention measures in mind such as visible gates and lockable windows and with a minimum of rat runs and snickets. There are on-going problems with lack of parking spaces on new development leading to issues and friction. Dan Rawson asked if police presence would be increased in the future and was advised that they are presently bidding for another PCSO to bring back up to full staffing level, due to a natural wastage reduction in capacity. With the large increase in population there has only been a very small increase in crime.
Louisa Macintosh advised that the Community Safety Partnership figures to the end of February 2014 show North Kesteven as statistically the second safest place in the country. Louisa will circulate details of these figures to the Committee. PCSO Lingard was thanked for her attendance and she left the meeting at 7.25pm.
4. CHAIRMAN’S ANNOUNCEMENTS
a) M Kohn, CEO of Sticky World, will be visiting Hykeham on Friday to update the site. He
will be met at the station at 10.15 and break for lunch at the offices at 12.30 if any member of the Committee wishes to speak to him or alternatively any points for Mr Kohn can be submitted to the office before Friday.
b) Councillor Dixon and the Town Clerk had met with representatives from Globe to discuss the site allocation work. Globe will now review the work to date and provide feedback. It is very important to understand what growth figures the Local Plan and NKDC are working to in respect of our area and therefore a meeting will be arranged for the Chairman, Clerk and a Globe representative with A McDonough and L Macintosh from NKDC. The Chairman will also be attending a meeting with Toby Forbes-Turner(Lincoln City Council Chief Planning Officer) on Thursday 8th May and he would be happy to raise any questions submitted to the office prior to this date.
c) Confirmed dates of the meetings of the Committee will follow shortly.
d) In the absence of Sonya Key it was agreed that her demonstration of prospective web sites be deferred until the next meeting.
e) The leaflets have been taken to the delivery agents and will be hand delivered by the end of this week. The A3 and A4 posters require posting on noticeboards and in prominent positions. South Hykeham representatives to help with this. Councillor Little entered the meeting at 7.35pm.
5. SOCIAL MEDIA UPDATE
Dan Rawson advised that he continues to monitor Sticky World and the comments posted. The Twitter site has 12 followers and we in turn follow 8 – Twitter tag @hykehamnp.
6. PUBLICITY AND CONSULTATION SCHEDULE
Members referred back to the timetable set by Globe and would now actively pursue the hiring of an empty shop unit utilising funds from the grant received. Louisa Macintosh would re-contact the Co-op regarding the empty unit on the Hykeham Green Retail Centre and vacancies would be investigated at the Forum. Managing the content of the questionnaire is very important with a good mixture of question required to bring in the relevant information and comments. It was felt important that expectations should not be raised unrealistically high and that the organising of a prize draw would help participation. Ideas for content to be submitted to the Chairman for approval and Louisa Macintosh to organise the printing.
Proposed by Councillor Little, seconded by Councillor Sampson
AGREED That once the format is approved by the Chairman, the questionnaire be drawn up and distributed by the same method as the leaflet to a maximum cost of £750. Clerk to check with distributors if a discount can be applied.
8. SITE ALLOCATIONS
It was agreed that this Item be completed at the next month due to member absence so that all site allocation information can be collected Summary recommendations for all areas was requested for the next meeting and Members discussed the areas completed to date.
9. DATE OF NEXT MEETING
The next meeting will be held on Wednesday 28th
May 2014, commencing with Election of
Chairman and Election of Vice Chairman
The meeting closed at 8.45pm