THE MINUTES OF THE MEETING OF THE NEIGHBOURHOOD PLANNING
COMMITTEE HELD ON THURSDAY 19TH DECEMBER 2013 AT 7.00PM
IN THE CIVIC OFFICES ON FEN LANE
Present: Councillor P Dixon (Chairman)
Councillors: E Rigby D Locker (SHPC) P Driffill (SHPC)
Also: S Key M Braithewaite D Rawson
J Richardson (South Hykeham School)
Mrs T Broughton – Committee Clerk
1. ELECTION OF CHAIRMAN
Town Clerk opened the Committee.
AGREED Proposed Cllr Rigby, seconded D Rawson
Cllr Dixon is elected as Chairman.
Cllr Sampson (Personal), Cllr Little (Personal), C Gilman-Abel (Personal), T Lawton
(Personal), L Mackintosh – NKDC Officer (Personal), L Swinbourne – Globe Consultants
3. DECLARATION OF MEMBERS INTERESTS IN ANY ITEM
None at this point.
4. ELECTION OF VICE-CHAIRMAN
There was a discussion and encouragement for members of South Hykeham Parish Council to
offer to take the position of Vice Chairman. However, it was felt that possibly when the
committee members are re-elected in May 2014 this may be more appropriate.
AGREED Proposed by Cllr Dixon, seconded S Key.
Cllr Rigby be elected Vice-Chairman.
5. OVERVIEW OF NORTH & SOUTH HYKEHAM NEIGHBOURHOOD PLAN
Chairman gave a brief history of the Neighbourhood Plan. He explained how the Localism Act
2011 has given communities the ability to develop their own Neighbourhood plans, although they
must fall into line with the wider Local Plans of the Districts. It had already been agreed to retain
Globe Consultants to assist with the Plan. Some of the areas of consultation were discussed at this
point. It was stated that whilst being an excellent consultation tool Sticky World can be very
glitch and cumbersome for users. It should be more fluent and this will attract a wider use. Also
the Town Council website could be colour coded a bit better, however it was explained that there
are limitations with the Town Council website as it is provided free of charge by Lincolnshire
County Council. It was suggested that School Parents Evenings could be a way of consulting with
Chairman explained that the Boundary Application is now approved and therefore the Plan can be
developed. The Genecon report has also been published and this can be accessed. Town Clerk to
forward a copy to South Hykeham Parish Council.
It was suggested to contact Sticky World – Town Clerk to action.
Chairman explained that a greater share of Community Infrastructure Levy would be received
once the Neighbourhood Plan is adopted.
6. CONSIDERATION AND ADOPTION OF TERMS OF REFERENCE
The following was distributed to members.
Purpose of the committee
This committee is responsible for the creation of a Neighbourhood Plan for North and South
Hykeham and this shall include the following responsibilities.
1. To develop in consultation with the residents of North and South Hykeham a sustainable
plan for the development of the town and parish for a 15-30 year period from 2015/16.
The Committee has delegated powers to incur expenditure for the professional services of
a planning consultant who is a member of the Royal Town Planning Institute (RTPI)
within the approved annual budget for the committee in 2014/15.
2. Subject to item 3, the committee shall seek to establish a Neighbourhood Plan for North
and South Hykeham subject to statutory examination and referendum.
3. To hold up to three public meetings in 2014/15 with residents and to use other forms of
consultation to obtain the views of businesses, medical care providers, schools and the
local education authority about the proposed Neighbourhood Plan.
4. The Committee shall not delegate the discharge of its functions to a sub-committee or to a
staff member, but it may appoint an advisory sub-committee.
5. The Committee shall make every effort to seek external funding sources in order to
alleviate the costs of the plan to the Town.
AGREED Proposed Cllr Rigby, seconded M Braithwaite
To add a 6th Term of Reference as follows.
6. To Engage with the LN6 Business Group and the Local Planning Authority.
7. CONSIDERATION OF NEIGHBOURHOOD PLAN FUTURE SCHEDULE
Town Clerk to check on the authority for Globe Consultants to Project Manage the Plan. It was
noted that the potential Referendum was missing from the schedule developed by Globe
Consultants. It was also suggested that more serious consideration should be given to the
development of sites within the area.
The consideration of land within the Community should be an agenda item at the next meeting.
It was agreed to move forward with the applications and to explore other avenues of funding.
9. ALLOCATION OF RESPONSIBILITIES TO COMMITTEE MEMBERS
Mr Richardson suggested that he would liaise with Heads of schools within the area and in
particular contact the secondary schools.
It was also suggested that perhaps S Key and D Rawson would take a more active role in the
development of the social media.
10. EVENTS & CONSULTATION
It was suggested that the Lincolnite might be a useful way of publicising and engaging with the
community. Facebook can be utilised more as well as Twitter. It was also suggested to go on
Lincoln City Radio and perhaps have the boards up at Asda Superstore.
11. FUTURE SCHEDULE OF MEETINGS
It was agreed to meet once a month initially.
AGREED Proposed Cllr Dixon, seconded M Braithwaite
Next meeting to be Thursday 9th January if the scheduled Town Council meeting is postponed.
12. ACCOUNTS & BUDGETING
Town Clerk will provide a report at each meeting.
13. POSTER/FLYER COMPETITION – WINNERS TO BE CHOSEN
M Braithwaite declared a Personal Interests and did not take part in this item.
AGREED Proposed Cllr Rigby, seconded S Key
For each school that has participated £100 for the Friends of School Fund.
£20 voucher for the Poster and Leaflet Winner
£10 voucher for 6 runners up.
4 For and 3 abstentions.
The meeting closed at 20.30