Category Archives: Minutes

28May/14

19TH DECEMBER 2013

THE MINUTES OF THE MEETING OF THE  NEIGHBOURHOOD  PLANNING
COMMITTEE HELD ON  THURSDAY 19TH DECEMBER  2013  AT  7.00PM

IN THE CIVIC OFFICES ON FEN LANE
Present:  Councillor P Dixon (Chairman)
Councillors:  E Rigby    D Locker (SHPC)    P Driffill (SHPC)
Also:    S Key      M Braithewaite     D Rawson
J Richardson (South Hykeham School)
Mrs T Broughton – Committee Clerk
1.  ELECTION OF CHAIRMAN
Town Clerk opened the Committee.
AGREED    Proposed Cllr Rigby, seconded D Rawson
Cllr Dixon is elected as Chairman.
Unanimous.
2.  APOLOGIES
Cllr Sampson (Personal), Cllr Little (Personal), C Gilman-Abel (Personal), T Lawton
(Personal), L Mackintosh – NKDC Officer (Personal), L Swinbourne – Globe Consultants
(Personal)
3.  DECLARATION OF MEMBERS INTERESTS IN ANY ITEM  
None at this point.
4.  ELECTION OF VICE-CHAIRMAN
There was a discussion and encouragement for members of South Hykeham Parish Council to
offer to take the position of Vice Chairman. However, it was felt that possibly when the
committee members are re-elected in May 2014 this may be more appropriate.
AGREED    Proposed by Cllr Dixon, seconded S Key.
Cllr Rigby be elected Vice-Chairman.
Unanimous.
5.  OVERVIEW OF NORTH & SOUTH HYKEHAM NEIGHBOURHOOD PLAN
Chairman gave a brief history of the Neighbourhood Plan. He explained how the Localism Act
2011 has given communities the ability to develop their own Neighbourhood plans, although they
must fall into line with the wider Local Plans of the Districts. It had already been agreed to retain
Globe Consultants to assist with the Plan. Some of the areas of consultation were discussed at this
point. It was stated that whilst being an excellent consultation tool Sticky World can be very
glitch and cumbersome for users. It should be more fluent and this will attract a wider use. Also
the Town Council website could be colour coded a bit better, however it was explained that there
are limitations with the Town Council website as it is provided free of charge by Lincolnshire
County Council.  It was suggested that School Parents Evenings could be a way of consulting with
some residents.
Chairman explained that the Boundary Application is now approved and therefore the Plan can be
developed. The Genecon report has also been published and this  can be accessed.  Town Clerk to
forward a copy to South Hykeham Parish Council.
It was suggested to contact Sticky World – Town Clerk to action.
Chairman explained that a greater share of Community Infrastructure Levy would be received
once the Neighbourhood Plan is adopted.
6.  CONSIDERATION AND ADOPTION OF TERMS OF REFERENCE
The following was distributed to members.
Purpose of the committee
This committee is responsible for the creation of a Neighbourhood Plan for North and South
Hykeham and this shall include the following responsibilities.
1.  To develop in consultation with the residents of North and South Hykeham a sustainable
plan for the development of the town and parish for a 15-30 year period from 2015/16.
The Committee has delegated powers to incur expenditure for the professional services of
a planning consultant who is a member of the Royal Town Planning Institute (RTPI)
within the approved annual budget for the committee in 2014/15.
2.  Subject to item 3, the committee shall seek to establish a Neighbourhood Plan for North
and South Hykeham subject to statutory examination and referendum.
3.  To hold up to three public meetings in 2014/15 with residents and to use other forms of
consultation to obtain the views of businesses, medical care providers, schools and the
local education authority about the proposed Neighbourhood Plan.
4.  The Committee shall not delegate the discharge of its functions to a sub-committee or to a
staff member, but it may appoint an advisory sub-committee.
5.  The Committee shall make every effort to seek external funding sources in order to
alleviate the costs of the plan to the Town.
AGREED    Proposed Cllr Rigby, seconded M Braithwaite
To add a 6th Term of Reference as follows.
6.  To Engage with the LN6 Business Group and the Local Planning Authority.
Unanimous
7.  CONSIDERATION OF NEIGHBOURHOOD PLAN FUTURE SCHEDULE
Town Clerk to check on the authority for Globe Consultants to Project Manage the Plan. It was
noted that the potential Referendum was missing from the schedule developed by Globe
Consultants. It was also suggested that more serious consideration should be given to the
development of sites within the area.
The consideration of land within the Community should be an agenda item at the next meeting.
FUNDING ACCESS
It was agreed to move forward with the applications and to explore other avenues of funding.
9.  ALLOCATION OF RESPONSIBILITIES TO COMMITTEE MEMBERS
Mr Richardson suggested that he would liaise with Heads of schools within the area and in
particular contact the secondary schools.
It was also suggested that perhaps S Key and D Rawson would take a more active role in the
development of the social media.
10.  EVENTS & CONSULTATION
It was suggested that the Lincolnite might be a useful way of publicising and engaging with the
community. Facebook can be utilised more as well as Twitter. It was also suggested to go on
Lincoln City Radio and perhaps have the boards up at Asda Superstore.
11.  FUTURE SCHEDULE OF MEETINGS
It was agreed to meet once a month initially.
AGREED    Proposed Cllr Dixon, seconded M Braithwaite
Next meeting to be Thursday 9th January if the scheduled Town Council meeting is postponed.
Unanimous.
12.  ACCOUNTS & BUDGETING
Town Clerk will provide a report at each meeting.
13.  POSTER/FLYER COMPETITION – WINNERS TO BE CHOSEN
M Braithwaite declared a Personal Interests and did not take part in this item.
AGREED    Proposed Cllr Rigby, seconded S Key
For each school that has participated £100 for the Friends of School Fund.
£20 voucher for the Poster and Leaflet Winner
£10 voucher for 6 runners up.
4 For and 3 abstentions.
The meeting closed at 20.30

28May/14

2ND APRIL 2014

THE MINUTES OF THE MEETING OF THE  NEIGHBOURHOOD  PLANNING COMMITTEE HELD ON
WEDNESDAY  2ND APRIL  2014  AT  7.00PM
IN THE CIVIC OFFICES ON FEN LANE

Present:  Councillor P Dixon (Chairman)
Councillors:  Cllr G Edwards (SHPC)  Cllr P Driffill (SHPC)  Cllr K Sampson
Also:    M Braithwaite    Cllr E Rigby  J Kenyon (NKDC)
John Richardson (South Hykeham School)
Cllr R Little    S Key    D Rawson  C Gilman-Abel
Mrs T Broughton  & Mrs S Green – Committee Clerks
1.  APOLOGIES
Cllr Mrs Whittaker (SHPC), Cllr Mrs Sampson, Cllr Lee
AGREED    Proposed M Braithwaite, seconded Cllr Dixon
To accept the apologies as given.
Unanimous.
D Rawson had to leave the meeting
2.  DECLARATIONS OF ANY DISCLOSABLE PECUNIARY INTEREST  
J Richardson in matters relating to Education.
M Braithwaite in matters relating to Ling Moor School.
C Gilman-Abel in matters relating to All Saints School and Lincolnshire Sports Partnership
3.  APPROVAL OF MINUTES DATED 6th MARCH 2014
AGREED    Proposed by Cllr Dixon, seconded by M Braithwaite
That the minutes as presented be accepted as a true record
Unanimous of those present on the 6th March 2014
4.  CHAIRMAN’S ANNOUNCEMENTS
Chairman thanked Mrs Gilman-Abel for all her help in securing the £6.5k
The visit to Leafbridge Court went really well. The potential developers are keen and open to
ideas and keen to remain in touch. A letter of thanks will be sent to the developer.
The local Police Sergeant has volunteered to assist the Neighbourhood Plan committee with his
expertise. An invitation will be sent to him for the next committee meeting. He can advise on
Safe communities.
Would a Wednesday be a good day for the committee to meet and some find Thursdays difficult.
It was generally agreed to meet on a Wednesday and stick to once a month for the time being.
It was suggested to avoid the 2nd Wednesday of the month as this will clash with South Hykeham
Parish Council meetings.
SOCIAL MEDIA UPDATE
There was a discussion on the quotes and designs for website provided. Three quotes have
been obtained, one fromF1, one from Neil Wakefield and one from Intertek. F1 was
£2000, Intertek was £239 for a WordPress webpage and Neil Wakefield was £4000..
Members commented that they would like to see the products from the other companies
first.
Mrs S Key declared a pecuniary interest and left the room.
AGREED    Cllr Dixon proposed, Cllr Sampson seconded
To give the Intertek website a trial period for a week or so and if the
committee are satisfied then proceed with a contract.
7 in favour, 1 abstention.
6.    MARKETING (POSTERS & LEAFLETS)
It was agreed to organise the leaflet drop immediately. Town Clerk will organise.
7.  STICKYWORLD – CEO VISIT AND UPDATE
Arrangements have been made with NKDC student Council and Robert Pattinson students to
meeting on the 2nd May at 12.30. The photos on Sticky World require updating and one member
suggested a new introduction.
8.  SITE ALLOCATIONS
M Braithwaite led the discussions. He suggested sticking to the timetable  that Globe have
formulated. He stated that the committee must be mindful of what they see as the future of
Hykeham. Ideas were put forward such as more jobs and less congestion and M Braithwaite noted
all of the suggestion on large paper to be retained as part of the consultation exercise.
Other elements such as

  • Overall cohesion and understanding of impacts
  • Break up of single use development areas
  • Balanced community
  • Green Space
  • Play areas

Objections – to consider the key aspirations and committee need to consider sustainable needs and
outstanding provision of exaction in the community.
M Braithwaite led the group through the key policies that are available and include
Energy efficiencyImpact on infrastructure – schools and emergency services
Access to green spaces
AGREED    Proposed Cllr Sampson, seconded C Gilman-Abel
To extend the meeting to 21.15
Unanimous
Members divided the areas on the site allocations maps and took copies away with a view to bring
back to the next meeting.
9.  DATE OF NEXT MEETING
AGREED    Proposed Cllr Rigby, seconded M Braithwaite
Wednesday 30thApril and then the last Wednesday of the month.
Unanimous.
The meeting closed at 21.15

28May/14

THURSDAY 19TH DECEMBER

THE MINUTES OF THE MEETING OF THE  NEIGHBOURHOOD  PLANNING
COMMITTEE HELD ON  THURSDAY 19TH DECEMBER  2013  AT  7.00PM
IN THE CIVIC OFFICES ON FEN LANE

Present:  Councillor P Dixon (Chairman)
Councillors:  E Rigby    D Locker (SHPC)    P Driffill (SHPC)
Also:    S Key      M Braithewaite     D Rawson
J Richardson (South Hykeham School)
Mrs T Broughton – Committee Clerk
1.  ELECTION OF CHAIRMAN
Town Clerk opened the Committee.
AGREED    Proposed Cllr Rigby, seconded D Rawson Cllr Dixon is elected as Chairman. Unanimous.
2.  APOLOGIES
Cllr Sampson (Personal), Cllr Little (Personal), C Gilman-Abel (Personal), T Lawton
(Personal), L Mackintosh – NKDC Officer (Personal), L Swinbourne – Globe Consultants
(Personal)
3.  DECLARATION OF MEMBERS INTERESTS IN ANY ITEM
None at this point.
4.  ELECTION OF VICE-CHAIRMAN
There was a discussion and encouragement for members of South Hykeham Parish Council to
offer to take the position of Vice Chairman. However, it was felt that possibly when the
committee members are re-elected in May 2014 this may be more appropriate.
AGREED    Proposed by Cllr Dixon, seconded S Key.
Cllr Rigby be elected Vice-Chairman.
Unanimous.
5.  OVERVIEW OF NORTH & SOUTH HYKEHAM NEIGHBOURHOOD PLAN
Chairman gave a brief history of the Neighbourhood Plan. He explained how the Localism Act
2011 has given communities the ability to develop their own Neighbourhood plans, although they
must fall into line with the wider Local Plans of the Districts. It had already been agreed to retain
Globe Consultants to assist with the Plan. Some of the areas of consultation were discussed at this
point. It was stated that whilst being an excellent consultation tool Sticky World can be very
glitch and cumbersome for users. It should be more fluent and this will attract a wider use. Also
the Town Council website could be colour coded a bit better, however it was explained that there
are limitations with the Town Council website as it is provided free of charge by Lincolnshire
County Council.  It was suggested that School Parents Evenings could be a way of  consulting with
some residents.

28May/14

9TH JANUARY 2014

THE MINUTES OF THE MEETING OF THE NEIGHBOURHOOD PLANNING COMMITTEE
HELD ON THURSDAY 9TH JANUARY 2014 AT 7.00PM
IN THE CIVIC OFFICES ON FEN LANE

Present: Councillor P Dixon (Chairman)
Councillors: E Rigby Mrs P Whittaker (SHPC) P Driffill (SHPC)
Also: S Key M Braithewaite D Rawson
J Richardson (South Hykeham School) T Lawton
F W Lee R Little M Biddulph
L Mackintosh (NKDC)
Mrs T Broughton – Committee Clerk
1. APOLOGIES
Cllr Sampson (Personal), C Gilman-Abel (Personal), D Locker (Personal), G Johnson (Personal),
L Mackintosh – NKDC Officer (Personal), L Swinbourne & A Booth – Globe Consultants
(Personal)
At this point it was pointed out that approval of the previous minutes had been omitted from the
agenda. Town Clerk will ensure that both sets are on the next agenda. Cllr Mrs Whittaker stated
that she had sent apologies through for the last meeting and these had not been recorded.
2. DECLARATIONS OF ANY DISCLOSABLE PECUNIARY INTEREST
T Lawton in matters relating to development.
J Richardson in matters relating to Education.
M Braithewaite in matters relating to Ling Moor School.
3. UPDATE ON STICKY WORLD AND SOCIAL MEDIA
There was a discussion centred around the use of Lincolnite and how it is linked to Facebook. The
Lincolnshire Echo may be interested in doing an article focusing on the Educational aspect of the
project.
AGREED Proposed by S Key, seconded by Cllr Rigby
To liaise with Lincolnite and to put together an article for the media.
Unanimous
4. UPDATE ON CONTACTS WITH SCHOOL HEAD TEACHERS RE STICKY
WORLD
Contact had been made with 3 primary schools and communication will re-start now that the
schools have resumed after the Christmas break. A meeting has been arranged with Robert
Pattinson School next week and still awaiting to hear from North Kesteven School.
5. EXAMINATION OF PROSPECTIVE SITES FOR DEVELOPMENT WITHIN THE
BOUNDARY
One member queried individual site and purpose and a general discussion followed. It was
explained that Neighbourhood Planning could take on the allocation role. It was felt that the maps
should be distributed and taken away for more in depth thought. The population projections were
questioned. Currently the population of the area is around 15000 and house building is 35 houses
per hectare. It was stated that there are areas that cannot be developed due to potential flood risks.
It was questioned whether a 30 year Neighbourhood Plan would be too long.